#HOW TO CREATE A SIGNATURE IN WORD 2003 SOFTWARE#

Place the cursor where you’d like your signature line to go in your Word document.Ģ. However, while this may be the most obvious benefit, be sure your organization can indeed support the use-case of electronic signatures before moving forward with a solution.įollow these necessary steps to add electronic signatures to a Microsoft Word document (these steps apply to Microsoft Word versions 2007, 2010, 2013, 2016, 2019, and Word in Office 365):ġ.

#HOW TO CREATE A SIGNATURE IN WORD 2003 SOFTWARE#

The main advantage of adding electronic signatures to your Word documents is that most already use the software to create and edit their documents. Because it is so widely used, many people choose to add eSignatures to documents in Word to increase the speed of their document processes.

Microsoft Word is the universal word processing software used by businesses and individuals across the world to create documents. Why add an electronic signature with Microsoft Word? They can also be encrypted, so it’s safe to use them even in critical and sensitive documents. When used properly, a digital signature is also legally binding in the same way as a real signature. Teams like sales teams, contract managers and just about any business owner or administrator can profoundly benefit from their use. eSignatures only need to be created once, and then can be added quickly and easily to any future document.Į-signatures are significant for anyone needing to send out signed documents frequently. Why use electronic signatures?Į-signatures are a lot faster to use than traditional signatures since you don’t need to print, physically sign, and then scan a document back to the sender. Like a standard handwritten signature, electronic signatures are mostly there to serve as proof that the signer has approved the document in question.īesides, many people find that eSignatures make documents look more professional, which is very important when trying to project the right image in the business world. What is an electronic signature?Īn electronic signature also knows as an eSignature, is merely a digitalized form of a traditional physical signature, making it easier to sign documents. Last updated on October 25, 2020.Microsoft Word has a handy built-in feature that allows users to create and add electronic signatures documents.ĭespite its popularity, however, Word is somewhat limited concerning wider functionality when it comes to electronic signatures – making Word an outdated software choice for many organizations, who could benefit from a switch to more dedicated eSigning platforms such as PandaDoc and DocuSign. When you use the Outlook editor, you can't change signatures as easily and signatures won't change for the account, as they do with Word as the editor. You can copy these files to back up your signatures or copy them to/from another computer. There are three files for each signature – one each in HTML, plain text, and RTF format. When you create an email or change accounts, the signature changes with the account selection or you can right click on the signature area and select a new one.Ĭ:\Documents and Settings\username\Application Data\Microsoft\Signatures Set a signature for each account and for both new message and replies / forwards, using the Blank signature when you don't want a default signature. When you are finished creating signatures, click Ok to return to the Options dialog screen. This makes it easier when you right click to swap signatures or if you are having problems with spell check seemingly not working correctly ( Outlook signatures and spell check). While you could just enter a space or two, it makes it easier to locate the signature block when it's marked with the standard signature delimiter of –. Enter two dashes and a space (– ) then Enter to create a signature that is identifiable. If you don't want to use a signature with an account, create one called Blank.

If you use multiple email accounts, you can set a signature for each account and it's changed each time you change the account, provided you have a default signature configured for each account.įirst, create a signature for each account:īrowse to Tools, Options, Mail format, Signature section and click the Signature button to add signatures.Ĭlick the New button to enter the text for your signature. When you use Outlook 2003 and set Word as your email editor or use Outlook 2007, 2010 or 2013, it's easy to change signatures on your messages.

How to create a signature in word 2003